Tuesday, November 17, 2009

Office 2007 - No Insert menu, Scanning into a Word document

After upgrading from Office 2003 to Office 2007 I had a few clients complain that they could no longer use the "Insert" menu to scan a document and insert it into their Word document. And many of our clients do this many times a day. It seems Microsoft left it out of the main menu navigation in Office 2007. Not to worry, here is a modification to help out.

Here is how I set up scanning to a TWAIN compliant network scanner:
1. In Word 2007, click the Office button (round one in the top left corner)
2. Choose "Word Options"
3. In the Left Pane, Choose "Customize"
4. In the Right Pane, choose "Keyboard Shortcuts: Customize"
5. In the "Categories" window, select "All Commands"
6. In the "Commands" window, select "InsertImagerScan"
7. Now we want to set up the shortcut key combination. Click in the "Press new shortcut key" box and press your key combination (I used Control-Alt-S)
8. Click the "Assign" button to save that key combination
9. Close all Word windows

Now whenever you want to scan from a scanner hit your keyboard shortcut that you set up. Word will prompt you to choose your TWAIN compliant scanner and off you go. keeo in mind, you MUST have a scanner on the network and you MUST have the appropriate scanner drivers installed on your computer for this to work.

That's it!!